Time Management

Many times I hear people say,  ‘time was not on my side or the time allocated was not enough’, but is that the real reason or there could be another reason behind? Food for thought.

Time is the continued sequence of existence and events that occurs in an apparently irreversible succession from the past,  through the present,  into the future. As we can see, time is a sequence and for any sequence to continue, there has to be some management that is well done.

What then is Time Management?- the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness. It is not a one day thing and it takes well developed habits and skills for it to become perfect.

However there are some issues that may cause poor time management and these are;
•Procrastination
•poor planning skills
•failing to set priorities
•not having clear goals
•being less motivated
•being bad at estimating time
•rushing to complete tasks
•frequently being late
•low productivity rate
•sickness
•trusting someone with personal responsibilities
•low self esteem
•lack of delegation

Here are some of the warming signs of poor time management:
°poor punctuality
°constant rushing
°decreased quality of work
°frequently missing deadlines
°inability to set and achieve goals
°Procrastination
°easily distracted
°overextension
°multitasking without results
°Unhealthy habits ie eating, sleeping, exercise
°Burnout- working yourself to the bone inorder to meet deadlines.

I used to think that multitasking was a sign of productivity. Most times I would crowd my desk with work that needed completion,  doing task A,B,C, D even up to Z all at the same time. I would easily get overwhelmed and before I knew it at the end of the day I would have failed to accomplish anything. This is true for most people in the work or study spaces.

As an individual it is always important to have a Time Management strategy and this can be passed on to the Team also.
What are Time Management skills- a broad set of skills that help one manage the time spent during the work day and ensure that it is spent as effectively as possible.

The skills include;
1) Prioritization- you assign  level of importance to different tasks and ensure that tasks of higher importance are accomplished first with set times of completion.
2) Planning- analyse a task and develop a schedule for completion
3) Stress Management- one should have the ability to recognise personal stress levels and make an accommodation within the work space. Reward yourself, delegate tasks, take breaks and also turn down tasks that you feel may overwhelm you.
4) Goal Setting- set defined goals for yourself throughout your work. The goals have to be Smart and be a source for your motivation and encouragement.
5) Communication- develop your communication skills so that you have efficient schedules and plans.

How to Improve Time Management Skills;

▪︎Start your tasks early

▪︎set limits for what you say yes to

▪︎give yourself breaks

▪︎prioritise your tasks

▪︎schedule your tasks and deadlines

▪︎organise your workplace

▪︎learn your pattern of productivity

▪︎use technology to help keep you accountable

▪︎focus on one task at a time

▪︎reinforce your good habits.

Overall, Time Management is an essential skill and part of your work, you cannot do without proper time management. Most times it may be hard to do it alone, get an Accountability partner, a Mentor or Coach and work together to enhance those Time Management skills. Manage your Time wisely, help save a life.

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